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Job Summary 

As a member of our Admin team, you will be primarily responsible for greeting, welcoming and directing our visitors appropriately, notify company personnel of visitor arrival, maintain security and telephone directory lists.

Reports to: Corporate Controller

Primary Responsibilities 

  • Receive and direct telephone enquiries, visitors, incoming mail and faxes to appropriate person(s)
  • Assist with some data entry as required
  • Purchase and maintain office and facility supplies inventory, ensure maintenance of office equipment
  • Assist with scheduling and organizing meetings, arranging catering, typing letters, and other related administrative functions as required
  • Maintain filing systems
  • Order business cards as required
  • Taking care of building maintenance issues  (i.e. heating, lighting etc.)
  • Maintain access cards, security codes, and parking passes
  • Ensure kitchen is kept tidy, and order coffee supplies
  • Other adhoc duties as required

Minimum Qualifications

  • Experience in business administration, or administrative services

Specialized Skills 

The following skills are highly desirable for this position:

  • Great interpersonal skills
  • Good organization skills
  • Microsoft Office (Word, Excel, Salesforce, Outlook, PowerPoint)
  • Excellent oral and written communication skills